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COMS ยท Commercial and import  New

Commercial Operation Management System

Letters of Credit, clearance and C&F bills in one place.

COMS manages an organisation's commercial and import work: Letter of Credit (LC) processing, block list applications, shipping clearance, compliance documents and the bills of Clearing & Forwarding (C&F) agents.

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COMS workflow: from Letter of Credit to clearance. Confirm documents in the check list, apply to the bank for the LC, keep one LC file per LC in the register, clear shipped materials, and handle C&F clearing and transport bills. Documents are uploaded to each LC file.

What it does

  • LC check list

    Confirm the documents and conditions are ready before applying for an LC.

  • LC application

    Prepare and submit the application for opening an LC with the bank.

  • LC files and register

    One file per LC, listed in a register you can search and filter.

  • Document uploads

    Bank documents, invoices, packing lists, bills of lading and certificates with each LC.

  • Clearance

    Generate clearance for shipped materials, to print or share with the C&F agent.

  • C&F and transport bills

    C&F agents submit their bills with supporting documents for review.

Modules

Built from clear modules.

  1. LC management

    Check list, application, LC files, register and uploads.

  2. Block list

    Block list applications, with their status.

  3. Clearance

    Clearance documents for shipped materials.

  4. Quality documents

    Quality certificates and related documents for imported materials.

  5. Insurance

    Insurance cover and documents for shipments.

  6. License

    Licenses and permits for import and operations, with their validity.

  7. Loan register

    Loans related to commercial activity, such as LC-related financing.

  8. HO

    Head Office related features and records.

  9. C&F bill submission

    Clearing and forwarding bills from C&F agents.

  10. Transport bill submission

    Bills for transporting cleared goods.

How it works

See the flow.

  • COMS: everything around the LC file. The LC file is the central record, with block list applications, clearance for shipped materials, quality certificates, the loan register for LC-related loans, licenses with validity tracked, and insurance cover and documents.
    COMS: everything around the LC file. The LC file is the central record, with block list applications, clearance for shipped materials, quality certificates, the loan register for LC-related loans, licenses with validity tracked, and insurance cover and documents.
  • COMS: two roles, one workflow. The admin handles the LC check list and application, LC files, register and uploads, block list applications, clearance, and quality, insurance, license and loan records. C&F agents submit clearing and transport bills with supporting documents, linked to the LC or shipment, for review.
    COMS: two roles, one workflow. The admin handles the LC check list and application, LC files, register and uploads, block list applications, clearance, and quality, insurance, license and loan records. C&F agents submit clearing and transport bills with supporting documents, linked to the LC or shipment, for review.

Who it is for

Organisations that run their own commercial and import work.

  • Admin: manages the full commercial process, from LC opening to clearance and record keeping.
  • C&F agents: submit bills for clearing, forwarding and transport services.

Benefits

  • One central record per LC, with its documents, shipments and status updates linked to it.
  • Nothing missing before you apply: the check list confirms each document and condition.
  • Bills from C&F agents arrive in the system with their supporting documents, ready for review.
  • Quality certificates, insurance, licenses and loans kept together, with license validity tracked.

COMS is a web application that brings the commercial and import-related work of an organisation into one place. The LC file is its central record: the application, documents, shipments and status updates all link to it.

The typical flow: complete the LC check list, submit the LC application, create the LC file (which appears in the LC file register) and upload its documents. Submit the block list application where required, generate clearance for shipped materials when they arrive, and receive the C&F and transport bills from the C&F agent. Quality documents, insurance, licenses and loans are kept in their own modules.

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