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EPROCS ยท Procurement  New

Electronic Procurement System

The purchasing cycle, online.

EPROCS moves the purchasing cycle online. Your organisation publishes tenders, registered agents submit quotations, and admins compare them in a Comparative Statement and analyse procurement through reports.

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EPROCS workflow: from tender to award. The admin publishes the tender, agents submit quotations, the tender closes at the deadline, a Comparative Statement compares them per item, and agents see the final status. Key actions are recorded in the audit log.

What it does

  • Publish tenders

    Tenders with items, terms, attachments, a deadline and the agents who may quote.

  • Online quotations

    Agents quote unit price, delivery time and brand for each item; totals are calculated for them.

  • Comparative Statement

    All valid quotations for an item side by side and ranked, to print or export to PDF and Excel.

  • Versions you can trace

    Re-generating asks for a reason and keeps the previous statement as an older version.

  • Status for agents

    Agents follow each quotation from submitted to awarded and are notified when it changes.

  • Reports and audit log

    Tender, participation, price, savings and award reports, and a log of every key action.

Modules

Built from clear modules.

  1. Authentication and roles

    Login, role-based access and session management.

  2. Tender management

    Create, edit, publish, close and cancel tenders.

  3. Quotation management

    Submit, edit before the deadline, withdraw and view quotations.

  4. Comparative Statement

    Generate per item, re-generate and keep every version.

  5. Reporting

    Statistical and analytical reports with filters and export.

  6. Notification

    Email or in-app alerts for publication, deadlines and results.

  7. Audit log

    Records who did what, and when.

How it works

See the flow.

  • EPROCS Comparative Statement, per item: every quotation side by side, ranked by total price with the lowest marked, and every version kept, the current one and older superseded ones. Re-generating asks for a reason.
    EPROCS Comparative Statement, per item: every quotation side by side, ranked by total price with the lowest marked, and every version kept, the current one and older superseded ones. Re-generating asks for a reason.
  • EPROCS: two roles, one system. Admins publish tenders, generate and version Comparative Statements, award tenders, and use statistical reports and the audit log. Agents view open tenders, submit, edit or withdraw quotations before the deadline, track status and see their own reports. Agents never see other agents' prices.
    EPROCS: two roles, one system. Admins publish tenders, generate and version Comparative Statements, award tenders, and use statistical reports and the audit log. Agents view open tenders, submit, edit or withdraw quotations before the deadline, track status and see their own reports. Agents never see other agents' prices.

Who it is for

Organisations that buy goods, services or works through tenders, and the suppliers who quote for them.

  • Admins: procurement officers or authorities who manage tenders and evaluate quotations.
  • Agents: registered suppliers or vendors who respond to tenders.

Benefits

  • A traceable evaluation: every Comparative Statement version is kept, with who generated it, when and why.
  • Fair bidding: agents cannot see other agents' prices.
  • Deadlines that hold: after the deadline, submissions and edits are blocked.
  • Clear status for everyone, from draft to award.
  • Reports with date and category filters, exported to PDF and Excel.

EPROCS is a web application for tender-based purchasing. An admin publishes a tender with its items, terms, attachments and deadline. Registered agents (suppliers and vendors) submit their quotations online, and can edit or withdraw them until the deadline.

When the tender closes, the admin generates a Comparative Statement for each item: every agent's quoted price side by side, ranked, ready to print or export. Every re-generation is saved as a new version, so the evaluation history stays traceable from the first statement to the final award.

Each tender moves through clear stages: Draft, Published, Closed, Evaluated and Awarded (or Cancelled, with a reason).

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